Terms & Conditions (Meeting Room Hire)

We are OfficeFront and its Partners. Our terms and conditions that apply to the use of any meeting rooms and any associated services which we agree to provide to you (“Services”).

Booking

1. Provisional Booking
A provisional booking does not constitute a legal agreement between the parties. After a defined period provisional bookings are automatically released to free space for confirmed bookings. All days quoted are working days.
2. Confirmed bookings

A confirmed booking constitutes a legal agreement between the parties. A confirmed booking comprises the terms set out in the booking form and these terms and conditions (“your agreement”). A form setting out your provisional booking will be sent to you by email and, on receipt of your acceptance of the booking details and these terms and conditions, the booking will be deemed confirmed.

Confirmed numbers

The number of delegates stated at the time the reservation is confirmed will determine

  • The room size allocated and
  • The cancellation charge in the event of cancellation

No reduction will be permitted should attendees fail to show up for meeting.

All charges are exclusive of local taxes

This standard cancellation policy applies unless otherwise agreed in writing by us.

Cancellation Policy

Upto 24 Hrs 100%

24 – 48 Hours 75%

48 Hours + 10%

The above shows the proportion of the pre-reserved charges that will be invoiced should you cancel your confirmed booking.

Where a confirmed booking is cancelled you are additionally liable for all charges for which we are liable to third parties (e.g. caterers and equipment suppliers)

PAYMENT

Fees

The fee is the total of the meeting room and services hire charges quoted at the time of booking (the “Price”). The Price, plus local taxes, payable at the time of booking.

Payment Terms

For pre-approved credit accounts payment is due as per standard contract. In the event of a breach of these terms, credit facilities will be revoked. For any non pre-approved credit accounts a credit card must be provided against which any meeting room services will be charged at the point of booking. A deposit will be charged against the card equalling the estimated hire as per the hire order document.

Charges

Any additional charges for use of additional services at the centre (such as typing or photocopying) plus Tax, will be charged to your credit card or charged to your corporate account ( if applicable) at the rate at the time in force on the day of use.

Cessation of Charges

It is the client’s obligation to notify us when they vacate the room(s). Charges will be incurred until we receive this notification. Out of hours usage must be pre-approved by the Officefront or Partner Centre Manager.

FACILITIES

Use of any Services may be denied if:

    You have not paid the quoted price plus local taxes or
  • You are in breach of your agreement; or
  • You are in breach of the house rules

YOUR AGREEMENT

Duration

Your agreement starts on the date your booking is confirmed and continues for the period stated in your booking form.
Ending your agreement immediately
We may put an end to your agreement immediately by giving you notice if you breach any of your obligations. If we put an end to your agreement in this way it does no put an end to any then outstanding obligations you may have and you must indemnify us against all costs and losses we incur as a result of the termination.

Notices

All formal notices must be in writing.

Confidentiality

The terms of your agreement are confidential. Neither of us may disclose them without the others consent unless required to do so by an officer of the law or an official authority. This obligation continues after your agreement ends.

Applicable law

English law applies.

USING THE FACILITIES

Comply with the law
You must comply with all relevant laws and regulations in your use of the services at the OfficeFront Partner facility. You must not use them for illegal, obscene, immoral or defamatory purposes. You must not do anything that may:

  • Interfere with the use of the OfficeFront Partner facility by you or by others
  • Cause loss or damage to us or to the owner of any interest in the building which contains Officefront Partner facility
  • Bring the name of OfficeFront and/or its Partners into disrepute

Business name

You must not use the name OfficeFront in any way in connection with your business.

PROVIDING THE FACILITIES

Suspension

We have the right to suspend the provision of services for reasons of political unrest, strikes, terror (actual or perceived) or other events beyond our control.

LIABILITY

Our liability

We are not liable for any loss resulting from our failure to provide any services unless we do so deliberately or are negligent. We are also not liable for any failure until you have told us about it and given us a reasonable time to put it right.
We will not in any circumstances have any liability for loss of business, loss of profits, loss of anticipated savings, loss of or damage to date, third party claims or consequential loss whatsoever.

Equipment Liability

The client accepts responsibility for their equipment whilst on the premises. The client will not connect any equipment (either directly or by WiFi) to the Centre’s systems without authority from the Centres staff.

OfficeFront & Partner facility Equipment

The Client is liable at all times for the loss or damage to any of our furnishings, décor & equipment.